Glebe Annex Community Association Board Meeting – November 18, 2015

Glebe Annex Community Association

Board Meeting

November 18, 2015

Present: Sylvia Milne, Peggy Kampouris, Sue Stefko, Scott Blurton, Ron Poirier, Brenda Quinlan, Chris McCann, Darlene Charron

Call to order and welcome

Sylvia called the meeting to order at 6:35pm and welcomed everyone in attendance.  Sylvia welcomed all returning Directors, and thanked all retiring Directors.

Approval of the agenda

The Board approved the agenda.

Approval of the minutes from the September 16, 2015 meeting

The minutes of the October 21 meeting were approved.

Business arising from the last meeting

Application for civic funding

Sylvia advised that as a follow-on for the application for civic funding, she did some research into the required insurance.  An original quote for $350.00 / year was obtained.  Sylvia subsequently spoke with Vaughn Guy, Treasurer of the Glebe Community Association, who advised that a one-time event-specific insurance can be obtained for $125.00.

Leadership Breakfast at City Hall

Sylvia attended a Leadership Breakfast at City Hall on earlier in the week.

A major focus of the meeting was an overview of the LRT construction, planned for implementation in mid-2015.  The various communities present had the opportunity to present their priorities for 2016.  Sylvia stressed the importance to the Board of remaining vocal and visible to the Councillor Chernushenko’s Office on GACA’s priorities and what we’re working on to ensure that they are considered when funding decisions are made.

We should provide a list of GACA priorities to Davis Chernushenko, responsible City departments as well as copying the Glebe Community Association.

Treasurer’s report

Chris provided a summary of GACA’s account activities in the last month.

Starting balance: $1,489.00

Seed money for reserve fund:-500.00


Cash from new/ renewed memberships: +120.00

Current Account Balance: $1,109.00

The Board confirmed the motion to deposit $200.00 as an annual contribution to the contingency fund, which will be deposited each November (and confirmed annually).  This would leave $909.00 of operating revenue.

It was noted that the 2016 membership drive is not yet complete, with a concerted effort planned for the spring of 2016.

Membership report

Brenda confirmed that the Board has agreed to hold off on the formal membership campaign until the spring of 2016.  A summary of 2016 memberships sold to date includes:

32 regular memberships

1 two-year corporate membership

Total membership revenue to date:  $420.00


Sue recently attended a workshop on Starting a Community Garden.  She provided a summary of what’s required.

A substantial amount of labour will be required from the community to start a community garden, including acquiring the land.

Sue did some research on the vacant lot on Bell St. South between Maclean St and Carling Avenue.  The lot is part of a six-part strategic land disposal, managed by Public Works Canada, which will see the land transferred to the Canada Lands Corporation for sale at market value.  This transfer is expected to be complete in February 2016.  Basic studies have been done on land contaminants and stability.

Next steps include requesting the support and intervention by Ottawa Centre MP Catherine McKenna on the community’s behalf to facilitate the transfer of the land to the City of Ottawa. Sue has drafted a motion for the Glebe Community Association to review at their next Board meeting.  This motion is attached to these minutes as Appendix B.

Action: Sue has requested that Board Directors review this motion and provide input to her no later than Tuesday, November 24.

Ottawa 2017 Program

Brenda attended a meeting at City Hall last week to hear about the plans for Canada’s 150th Birthday – the Ottawa 2017 Program.  The Program will include provisions for community events through an enhanced Civic Funding program.  In 2017, $200,000 will be available for Civic Funding projects (up to $,5000 per project or, if two communities join forces for an event, to a maximum of $10,000).  Community Associations and Not-for-Profit organizations are eligible to apply for funding.  Events must be around statutory holidays or long weekends.  The idea is to foster civic pride, celebrate communities, and inspire youth.  Festival in a Box is available to participants and businesses – it contains banners and balloons. Applications for projects are to be received by the summer of 2016.

Additional notes related to the Ottawa 2017 presentation are contained in Appendix A.

Action: Iain will create a poster to advertise the AGM and will put copies up around the neighbourhood.

Other business

Henry Lane Lighting

Sue has done further research on the title of the land in Henry Lane, between Bell St. and Lebreton St.  Our Community Safety Audit identified this lane as needing lighting.  An existing light and pole are situated near Henry St., and until recent years, was maintained by a nearby resident.  During a meeting with Councillor Chernushenko last year to review the recommendations from the Safety Audit, we were advised that the lane was not City property.  Sue has obtained further information from the Land Registry, and will forward it to Peggy for follow-up.

Action:  Sue to provide Peggy with documentation related to Henry Lane ownership for follow-up with Councillor Chernushenko’s office.

The next meet is scheduled for Wednesday, January 20, at 6:30pm.


Appendix A

Notes from Ottawa 2017 presentation at City Hall on November 12, 2015

  • Guy Laflamme is Executive Director Ottawa 2017 – co-chairs are Councillors John Cloutier and Mathieu Fleury
  • Part of Civic Events Funding Program.  Usual amount is 50K but 2017 will be 200k.  Individual events usually 3k max but in 2017 will be 5k max and 10k max if two or more groups combine efforts
  • Events must be around statutory holidays/long weekends – 12 mos of events in city
  • Foster civic pride, celebrate communities, Ottawa and Canada, inspire youth
  • Community Associations and Not-For-Profits eligible
  • Events to bring people from outside to different communities
  • Arts, culture and festival industry involved as well as BIAs in 2017 push
  • New Arts Court will open in 2017
  • 7-8m tourists annually increase by 1.75m – more than PanAm games in TO
  • Improve the perception of Ottawa – bring about new image
  • Festival in a Box available to participants and businesses – banners, balloons – paint the town
  • Funds come from city, province, federal and private business such as Ottawa Senators
  • City bidding for Junos, Heritage Hockey and Grey Cup
  • City has Nat’l Road Racing with Gatineau, Nat’l Video Game Awards (can help grow video game industry in Ottawa), Nat’l Whitewater Kayak Championships, Na’tl Track and Field Championships, CanAm All Star Game
  • 40 embassies in Ottawa to sponsor special events at Aberdeen Pavilion on their country’s national day
  • Picnic July 2nd on sod-covered Alexandria bridge
  • 150 maple trees to be planted in each Ward
  • Possible food festival ie meals for $20.17
  • Special 2017 component to festivals such as Winterlude, Tulip, Bluesfest, Jazz etc.
  • May re-try for Guinness World Book record (people on canal)
  • Application for funds in summer 2016, selection fall 2016
  • Other programs may be available through Department of Canadian Heritage
  • Lots of excitement in room

Appendix B

Bell Street Motion:

WHEREAS a small triangle of gravelled, vacant land on Bell St South between MacLean St. and Carling Ave., which is soon to be transferred to Canada Lands Corporation, would be a significant addition to the limited available greenspace in the Glebe Annex, were it to be available for such use; and


the tiny Dalhousie South Park at 343 Bell St. South is the only other publicly available greenspace available in this community; and


urban greenspace is beneficial to both the community and the environment; and


This low income, high density neighbourhood can use this land to great benefit by exploring options such as growing food in a community garden on this site; and


This outcopping of land has little commercial value due to its small, irregular size and precarious position on the edge of a cliff,


That the Glebe Community Association requests that the new Ottawa Centre Member of Parliament Catherine McKenna intervene on her constituency’s behalf in order to facilitate the transfer of this parcel of land from Canada Land Corporation to the City of Ottawa for the creation of much-needed community greenspace.

Forward from OCISO: Would you like to Run or Walk for Refugees?

Thousands of refugees and immigrants will be making Ottawa their new home this year.

You can help them by registering for the Tamarack Ottawa Race Weekend (May 28-29) and joining our volunteer team of OCISO fundraisers (the Ottawa Community Immigrant Services Organization).

As a thank you, our first 100 runner or walker volunteers who commit to raising over $100 will receive a professional racing shirt.

Register to fundraise with us and ensure that arriving refugees and immigrants feel welcomed and supported in our city!

For more information, please contact OCISO’s volunteer coordinator, David Rain at, or visit

Glebe Annex Recognized for “Cleaning the Capital”

The City of Ottawa has recognized the Glebe Annex Community Association for its contributions to the Fall “Cleaning the Capital” event. GACA Executive Member Darlene Charron accepted the award on behalf of the association on January 26, 2016 at Ottawa City Hall. As part of the recognition, GACA has received an award that it will be raffling off to the participants who participated in the Fall cleanup campaign. Congratulations to all those who helped make our streets cleaner.

The 2016 Spring Cleaning the Capital will open for registration on March 15th 2016. GACA will be once again organizing a clean up day for Glebe Annex, tentatively scheduled for May 7th with a rain date of May 14th. We look forward to seeing you again!

Pictured from left to right: Councillor Keith Egli (Knoxdale-Merivale), Mayor Jim Watson, GACA Executive Member Darlene Charron, unknown.
Pictured from left to right: Councillor Keith Egli (Knoxdale-Merivale), Mayor Jim Watson, GACA Executive Member Darlene Charron and Kevin Wylie, General Manager of Public Works for the City of Ottawa.

Community Head’s Up – Zoning By-law Amendment and Site Plan Control – 774 Bronson Avenue and 557 Cambridge Street

Dear Councillor Chernushenko and Registered Community Associations,

I am writing to advise you of Zoning By-law Amendment and Site Plan Control applications that have been submitted at 774 Bronson Avenue and 557 Cambridge Street (one lot south of the intersection of Carling Avenue and Bronson Avenue). I am giving you this head’s up in advance of the application going out for the 28 day circulation.

Site Location 
Zoning By-law Amendment and Site Plan Control - 774 Bronson Avenue and 557 Cambridge Street
Applicant’s Proposal

Textbook Suites is proposing a 12-storey mixed-use building containing 181 residential units designed for university students and a retail unit at grade. The purpose of the Zoning By-law Amendment application is to amend the existing Height Schedule. Additional relief is sought from parking and setback provisions.

Proposal Details

The site is currently vacant. The building will include a range of residential units, including bachelor, one-bedroom, two-bedroom, and three-bedroom units.  The retail space is proposed to measure 154.38 m2 (1,661.75 sq. ft.). Vehicular access will be provided from Bronson Avenue, with a driveway proposed along the northern lot line. Ten (10) surface parking spaces are proposed along the north side of the building, along with servicing access. At the west side of the building, the driveway connects to a two-way access ramp to the underground parking garage. The underground parking garage is proposed to contain 21 parking spaces and 78 bicycle parking spaces. Additionally, 17 bicycle parking spaces are proposed at grade adjacent to the pedestrian walkway. A pedestrian walkway is proposed along the south side of the building to connect the sidewalks on Bronson Avenue and Cambridge Street South. The new building will be clad in precast concrete and glass spandrel  panels. The proposed total amenity area is 1,286.89 m² (686.97 m² interior, 599.92 m² exterior). New landscaping is proposed around the building (total area of 1,088 m²), including street trees.

The site is designated Arterial Mainstreet in the City of Ottawa Official Plan. The site is zoned AM1[2003] S296 (Arterial Mainstreet Subzone1, Exception 2006, Schedule 296). The zoning results from a site-specific Zoning By-law amendment (2012-439), which was approved in December 2012. Since that time, the ownership of the lands has changed and a new development proposal is being advanced.

Please do not hesitate to contact me should you wish to discuss this proposal further.



Steve Gauthier, MCIP, RPP

Development Review, Urban Services


Revue des projets d’aménagement, Services urbains

Construction of new retrofit noise barriers – Notice of Upcoming Public Information Centre, January 20

The Ministry of Transportation is holding a Public Information Centre on Wednesday, January 20 regarding various noise barrier retrofits along Highway 417 between the O-Train tracks and the Rideau Canal.

Date: Wednesday, January 20, 2016
Time: 4:00 pm – 8:00 pm

St. Anthony’s Hall (Hall A)
523 St. Anthony Street
Ottawa, ON

More information:

New President of the Glebe Annex Community Association

November 19, 2015

We are pleased to inform you that Scott Blurton has been elected President of the Glebe Annex Community Association for 2016. Scott is a local resident on Bell St., has served as director on the Glebe Annex Community Association executive, is active politically, and is employed locally with the federal government.

He enthusiastically takes on the role of president and is assisted by Sylvia Milne, immediate past president, Darlene Charron and Peggy Kampouris who share secretarial tasks, Chris McCann, treasurer, Brenda Quinlan, membership chair, Ron Poirier, director and Maeve McMahon, director.

Scott and all of the GACA executive look forward to serving the interests of GACA and welcome any comments, questions and concerns from our neighbourhood.

They can be reached at

Please check our website any time for minutes of the meetings and special announcements.

Glebe Annex Community Association Board Meeting – October 21, 2015

Present: Lisa Furrie, Peggy Kampouris, Maeve McMahon, Sylvia Milne, Iain Wood, Scott Blurton, Ron Poirier, Sue Stefko

Call to order and welcome

Sylvia called the meeting to order at 6:35pm and welcomed everyone in attendance.

Approval of the agenda

Sylvia said that she would be leading the discussion of the bike rodeo for Brenda and would be presenting the Treasurer’s Report for Chris. Maeve asked that a brief discussion of the lighting issue on Henry Lane be added to the agenda. A motion to approve the amended agenda was put forward by Scott and seconded by Maeve.

Approval of the minutes from the September 16, 2015 meeting

Peggy moved to approve the minutes from the September 16, 2015 meeting; this motion was seconded by Scott.

Business arising from the last meeting

Application for civic funding

Sylvia told the group she had submitted an application to the city for funds for community events (e.g. party in the park, movie night). The only potential issue is the need for 2 million in liability insurance. Sylvia has asked for quotations for this insurance, and once we have a sense of the amount of money involved, we will make a decision about whether or not to proceed. Our current application is for a total of $3,000, with $350 allotted to insurance. The application required that the planned event be tied to a civic holiday. Sylvia said she listed the Saturday of the Labour Day weekend; this date can be changed if the application is accepted.

The event could include any or all of the following: bike inspection, scavenger hunt and movie night.

Green space

Sue said that David’s office had responded to her letter about the green space beside the Bell Tower building stating that because it is private land there is little that the city can do to influence its use. The Councillor’s office suggested contacting 311 to report that the land is in need of maintenance.

Scott suggested contacting our newly elected Member of Parliament, Catherine McKenna.

Sue told the group she will be attending a workshop in early November on how to create a community garden. This land could be the site of a community garden. Raised beds would be a solution if the site is too contaminated. Another possible use is as a dog run, Sylvia said.

Action: Sue will contact the Real Property section of PWGSC about the land.

Treasurer’s report

GACA’s account currently shows a balance of $1,253, which includes $500 allotted to the contingency fund. There is a $52 cheque that has been written but has not yet been cashed.

Membership report

Sylvia said one membership had been sold at the community clean up.

The group discussed changing the date of the membership drive from November to the spring.

Action: Sylvia will meet with Brenda to discuss the possibility of moving the timing of the membership drive.

Community clean up

Darlene said she was disappointed with the turn out for the fall clean up. Ian said the spring clean up had attracted more people. One possible reason was that we had included a barbecue with that clean up. Sue suggested that the board decide on a date for the fall clean up before it breaks for the summer. Lisa suggested adding a calendar of events to the website so people would have advance notice of upcoming events.

Action: Darlene will send the template for the appreciation certificate to David so he can update it and Darlene can present a new certificate to Tim Horton’s as thanks for the contribution to the fall clean up.

Sylvia told the group she had written a letter to Glebe High School about garbage in our neighbourhood from its students. She will send the same letter to McDonalds.

Annual General Meeting

Sylvia reviewed the agenda for the AGM scheduled for Wednesday, October 28.

Action: Iain will create a poster to advertise the AGM and will put copies up around the neighbourhood.

Other business

Sylvia said she has been back and forth with the people who are planning the building at the corner of Bronson and Carling (on the west side). The plan is for a 9 to 12-storey upscale rental property. The big issue will be parking, she said, as it is for the proposed Sancom student building.

The deadline for submission to The Glebe Report is this coming Friday.

Action: Scott will write an article about the Lavelin land.

Sylvia talked about the bike rodeo offered by CanBike (a program from Cycling Canada). This would be a free event. There are programs for children, adults and seniors. This is something that Brenda will look into for the spring.

Maeve said that the woman who used to pay for the lighting on Henry Lane is now no longer able to afford it. There is confusion about whether or not the city is responsible for this lighting and whether or not there is a hydro pole on the lane. Sue said that she was told when they bought their house that the lane was city property. She said she will look for her deed to see if it can clarify the issue.

Maeve suggested that she might speak with the Councillor at the AGM about this issue.

Peggy told the group that she sent a letter to the Councillor’s office about the need for a three-way stop at the corner of Lebreton and Henry.

The next meet is scheduled for Wednesday, 18 November at 6:30pm.