Glebe Annex Community Association Board Meeting – April 20, 2016

Glebe Annex Community Association

Meeting of the Board of Directors

 April 20, 2016

Present: Scott Blurton, Darlene Charron, Peggy Kampouris, Chris McCann, Maeve McMahon, Sylvia Milne, Ron Poirier, Brenda Quinlan

Guests: Carrie Bolton, Stephanie Jones

1. Call to Order:  The meeting was called to order at 6:35 p.m.

2. Welcome to All.

3. Approval of the Agenda 

Amendment: “Cleaning the Capital on May 7th”. (Darlene Charron)

Approved by: Peggy Kampouris

4. Motion to approve minutes from February 17th, 2016

**No meeting was held in March due to inclement weather and illnesses.

Sylvia Milne put forward a motion to approve the minutes. This was seconded by Brenda Quinlan.

5. Business arising from the previous meeting

i) Henry Lane Lighting

Peggy sent the councillor the information regarding the ownership of Henry Lane for purposes of lighting. The “Right of Way Lighting Policy” is dated September 9, 2015. Peggy received a response from the city today. The city responded that “any new lane lighting is not to be installed due to already existing lights at both ends of the lane.” The City claims it is not responsible for lighting inside the laneway.

Carrie noted that the lights on Henry street itself sometimes do not work. The problem/malfunction usually occurs on Thursdays.

She wishes the light at the east end of Henry Street was lower.

Sylvia asked for the exact finding in the safety audit. Peggy proceeded to list the audit finding. The date of the audit was October 2014.

Recently, there was a police report regarding an individual lurking in this area.

Action:  Sylvia has suggested that we send a delegation to meet with David Chernushenko regarding this issue. A sub-committee should  prepare for the presentation to David Chernushenko. Sub-committee to include Peggy, Stephanie, Maeve, Scott and Darlene.

Peggy will take pictures of the Lane to show everyone what is actually there.

Update: The sub-committee met at The Lakelander on Tuesday, April 26th.

Peggy and Stephanie will also meet with residents in the area on Thursday, April 28th.

A meeting date was set for Monday, May 16th at Henry Lane with David Chernushenko..

ii) Parks and Recreation

The first meeting with the Glebe Parks’ Association (planning for parks) was cancelled due to inclement weather. Darlene was unable to attend the re-scheduled one. She suggested that Sue Stefko would probably receive any updates and pass the information on to her.

No word has been received yet either on the empty lot across from 393, 391, 389 and 387 Bell Street South. Sue had been in contact with the MP. The land, originally owned by SNC Lavallin, (PWGSC) is now operated by Brownfield on a contract.

Sylvia introduces motion to reimburse Sue Stefko for Henry Lane ownership audit in the amount of $30. Seconded by Darlene. Approved by all on board. Chris writes up the cheque.

Action: Darlene will drop off the cheque at Sue’s house.

Cleaning The Capital“: Our annual spring clean-up is registered and scheduled for Saturday, May 7th with a rain date of Saturday, May 14th. Start time is 10:00 a.m. at Dalhousie South Park (343 Bell Street South).

The kit (at City Hall) was picked up by a new member (Debbie Tracey).

No BBQ this year.

Coffee and Timbits are being donated by Tim Horton’s on Bronson Avenue (thanks to manager Mitzi).

Sylvia will pick these up at 9:45 that Saturday.

Water is being donated by Abbas’ Grocery.

Action: Scott will send an email reminder to the membership list.

Sylvia has already dropped off a letter in person to the Glebe Collegiate principal asking for student volunteers.

Darlene suggested sending a Twitter message from the G.A.C.A. account to the high schools that students living in our area attend: Glebe, Immaculata, Notre Dame. She drafted messages with each school’s Twitter address and sent the email to David Perkins.

iii) Traffic/Safety – Peggy Kampouris

Action:  See update from May 18th meeting.

6. Treasurer’s Report – Chris McCann

We have a reserve fund of $500.

Operating Balance is $1070.

Membership Drive has not been done yet. See agenda item #7.

Chris put forward a motion to pay for the membership fees to the Federation of Citizen’s Associations of Ottawa- Fédération des associations civiques d’Ottawa (FCA-FAC)

Motion approved by board. Cheque for FCA in the amount of $30 was drawn up.

7. Membership – Brenda Quinlan

The board had agreed at the previous meeting to a membership blitz.

Brenda has already started the membership drive for The Lakelander. We have had enormous support from this building. We have never had a membership drive where each street was covered so Brenda suggested a two-hour membership blitz on Sunday, May 15th.

Helpers: Darlene, Sylvia, Scott, Carrie, Peggy

As part of this blitz, we might do a survey to find out how well we are serving residents.

Brenda had already forwarded an email to Scott for him to ask residents for assistance, but there has been no response.

Action: Brenda will look into contacting the condo board presidents for The Glasgow and Powell Lofts.

8. Bike Rodeos – Brenda Quinlan

Brenda has drafted a poster and David will print and distribute (including tacking the posters to telephone poles).

Saturday, June 4th: Bike rodeo for children ages 6 to 10 from 1 p.m. to 3 p.m.. Government of Canada parking lot on Lebreton Street (at Carling). Rain date: Sunday, June 5th from 10 to 12.

Free registration. Pre-registration required.

Action: Brenda to put together an ad for posting on the G.A.C.A. website.

Darlene to forward the ad to principal of St. Anthony School to advertise/promote the event.

Update: Principal advertised the event on the school’s Facebook page.

Thursday, June 9th: Bike rodeo for adults / Tran-Bike Commuters from 9:30 a.m. to 3:30 p.m. Maximum of 6 participants.

Includes theory, cycling skills and on-road comments. Free of charge but need to register. Registration on a first-come, first- served basis.

Registration can either be done by email or by phone to Brenda.

Rain date: Friday, June 10th

Action: Brenda to draft an email for Scott to forward to our database.

9. Planning and Development – Chris McCann

The city came up with a new parking policy. Closed now for comments. The new policy reduces demands for residents to provide parking (0.5 per unit per 0.3 per unit)

  • 774 Bronson Ave. – Numerous issues with the proposed development. Sylvia notes that it was developed for students, but not restricted to students. It was mainly marketed to students. Disclosure has changed. Twelve stories. Parking will be an issue.
  • 770 Bronson – Equivalent of 17 story building. Developer is proposing a 67% increase in height. Reduction of parking by 44%. Entrance on Carling, exit on Bronson. Retail operation on second floor of building. Has not gone to planning committee but closed for comment on Tuesday of this week.
  • Other developments are planned for Bank Street. A meeting is scheduled for tomorrow night, April 21st, in regards to 880-900 Bank Street. Sylvia and Scott will attend.

10. FCA Update – Scott Blurton

Motion to pay our $30 Annual Membership Fee. Forwarded by Scott. Seconded by Sylvia. Approved.

11. Glebe Report – Doug Milne (our “reporter’)

Deadline is this Friday (April 22nd). Doug will take care of our submission.  Maeve   suggested mentioning Henry Lane. Doug will also take photos at our “Cleaning the Capital” event on May 7th.

Action: Scott will update the G.A.C.A. website with a link to the Glebe Report.

12. New Business – 

i) Jane’s Walk: Proposal for May 7th and May 8th.

See website: http://janeswalk.org/

Maeve suggested Brian Smith as a possibility as our neghbourhood’s tour guide or “Carl”.

Action: The executive recommended that we look into this event next year and develop a theme and a story.

ii) Drug Trafficking: There is suspicious activity happening behind building on Plymouth Street involving a black SUV. There is also suspicious activity happening in parking lot at corner of Bell Street South and Carling Avenue.

Action: The executive recommends that residents call police when illegal activity appears to be happening.

13. Next Board Meeting: Wednesday, May 18th

Adjournment: Motion by Scott. Seconded by Peggy.

Glebe Annex Community Association Board Meeting – February 17, 2016

Glebe Annex Community Association

Board Meeting

February 17, 2016

Present: Scott Blurton, Maeve McMahon, Darlene Charron, Peggy Kampouris, Ron Poirier

1. Call to Order:

The meeting was called to order at 6:35 pm

2. Approval of the agenda: 

An item was added to the agenda:  Draw for the power wash gift certificate under Parks

Agenda approval was moved by Maeve, seconded by Darlene, and approved.

3. Approval of the minutes from the January 22, 2016 meeting

The minutes of the January 22 meeting were moved by Peggy, seconded by Maeve, and approved.

4. Business arising from the last meeting

  • Scott – had raised the issue of New Park Space from Federal Land with GCA. GCA had already supported this with a motion. No further issues to raise.
  • Peggy – Henry Lane – Goes back to safety audit. Peggy has found that Henry Lane is public property. Peggy will write a letter to David Chernushenko. Ms. Schnob has passed away. Maeve has identified that there is hydro pole that could be used.

Action Item – Peggy will write a letter to the councillor regarding to correct the city on the ownership of Henry Lane.

  • All other action items from January minutes have been completed.

5. Treasurer’s Report

  • Deferred until Chris returns from winter vacation

6. Planning

  • Motion to financially support the Dalhousie Community Association in OMB application to address the planned highrise on Norman Street.  The proposed amount was $100.00. (The complete motion is contained in Appendix A.)
  • Maeve moved the motion. Ron seconded. Motion carried unanimously.
  • Items to the Councillor
    • None.
  • Textbook Suites (774 Bronson Ave.) – Correct Agenda.
    • Thanks to Brenda for updating the contact information. Sent email to our residents regarding the proposal.

7. Membership

  • Brenda is concerned about maintaining our members and attracting new members.
  • Scott is confident that with contact information that we can get our normal level of members.
  • Scott asked if there are issues that residents are interested in that we’re not speaking about. Peggy noted that when we signed up members for the first time, the application forms included questions about resident concerns. Will have another opportunity to speak with residents about their priorities when we canvass door-to-door.
  • Defer further discussion to next month.

8. Parks

  • Darlene will go to Feb. 24th meeting. GCA will be discussing funding for parks. New park design consultation. Mentioned in the Glebe Report on p. 4.
  • Received certificate for Cleaning the Capital. Conducted draw for Cleaning the Capital for a $500 gift certificate for power washing services. Won by David Perkins in a draw conducted by President Blurton. Darlene will notify David. GACA executive decided to give the two T-shirts to Iain for the contributions of his two children, Ethan and Ella Wood. Decision passed unanimous.

9. Ottawa 2017/FCA Report

  • Maeve noted that it was the 50th anniversary of Carleton University. Residents can contribute their memories. Maeve is on the organizing committee.
  • Scott gave an update on the FCA February meeting which included details on the Ottawa 2017 Program

10. GCA Report

  • Scott gave an update – highlights include:
    • There was a presentation on parklets, which are being piloted around the city.  From Carleton’s Faculty of Architecture, they included a small library and two adjustable seating areas made of wood. One of the proposals had foldable chairs which was quite innovative. There is room in the pilot for about 25 parklets. These parklets would take up a single parking spot. Examples include a book swap, DBRs, mode block (includes sliding benches and moving tables, like a moving landscape. Can be tailored to the space. They need the location included in the application. From a design point of view they are ready to go. GCA is looking at 4 locations supporting by the Bank BIA.
    • Traffic Committee update on Bronson development: Major concern is the lack of parking. Developer is building 30 spaces for 181 units versus 110 from the new expected city requirements. David will not support the GCA on this particular part of this file. Environment Committee chair was a little disappointed. Lots of discussion over this fil – several members have expressed support for David’s position and questioning the Environment Committee’s position. City has stated that there will no be on-street parking permits allotted. Motion passes.

11. Glebe Report

  • No items to contribute for the next month. Look into Henry Lane story following discussions with the city.

12. Other Business

  • Ron Poirier attended a Public Information Centre on Highway 417 Noise Barrier Retrofits on January 20.  Notes from the meeting are contained in Appendix B.

Meeting Adjourned at 8:45

The next meet is scheduled for Wednesday, March 16, at 6:30 pm.

 

Appendix A

MOTION TO SUPPORT DALHOUSIE COMMUNITY ASSOCIATION IN OMB HEARING

BACKGROUND

The Dalhousie Community Association is currently involved in an OMB hearing about a proposed high rise development on Norman St.  The Association is represented by Save Little Italy, a group of residents who have been trying to influence the scale and location of development in their neighbourhood.

They are appealing a City of Ottawa decision to allow a nine story building to be built on Norman Street which is a one block, dead end street off Preston.  This development would add 157 extra units on a street with about 8 single family homes – leading to severe traffic congestion, shadowing of the neighbourhood and disrupting the established residential character of Norman St.

Appealing to the OMB requires a team of urban planning experts to address legal, traffic, parking and design implications of a proposal.  The Save Little Italy group has organized several fundraising dinners, sold t-shirts and coffee, planted tulips on Preston Street for the BIA, had an electronic recycling day to raise funds, etc.  This group of residents has worked really hard at their fundraising, but they are still about $1000 short of funds to pay fees and charges associated with this appeal.

There are a lot of similarities between this proposal and Taggart’s 18 storey proposal for 265 Carling Ave. (facing Carling, bordering Cambridge and Clemow).  This OMB hearing may very well come to observations and conclusions that have a bearing on other Bronson Ave./ Carling Ave. development proposals currently in the works.  It is in GACA’s interest to support this OMB hearing.

MOTION

I propose that GACA donate $100 out of our Operating Funds to the Save Little Italy group of Dalhousie Community Association to support their OMB hearing.

CONSIDERATIONS:

  • GACA’s Operating Funds at January 2016 were $926.
  • Our main source of revenue is membership.
  • We expect to collect about $900 in membership dues in the membership drive planned for May 2016, possibly doubling the size of the Operating Funds
  • It is the Treasurer’s opinion that we can afford a $100 donation.

Christopher McCann

9 February 2016

 

Appendix B

Report on Public Information Centre on Highway 417 Noise Barrier Retrofits

Ron Poirier attended a Public Information Centre (PIC) regarding the Highway 417 Noise Barrier Retrofits on behalf of the Glebe Annex Community Association:

 

Summary Conclusion:

The proposed project is following standard processes and should have minimal short-term impacts on GACA members/stakeholders (Bronson exit ramps will be affected 6-8 weeks, Bronson Pedestrian traffic will be closed on alternating sides in 1-3 week intervals), with possible long term benefits (better noise barriers for surrounding neighbourhoods, lessons learned for future projects directly on GACA borders).  Maximum noise level impacts are expected to drop in the “affected areas” (not GACA).  Current noise barriers on the border of GACA include concrete on the 417 North and South.  Metal barriers exist east of Bronson.  N.B. for the GACA stakeholders; barriers on the border of the GACA will be re-done along with other projects relating to HWY 417, the Bronson bridge replacements and off-ramp construction.

 

Ron submitted written feedback on the traffic management during construction re: the following: When pedestrian traffic is forced to use the western Bronson sidewalk, consider a ban on right-hand-on-red turns at the bottom of the Hwy 417 eastbound exit; drivers are only looking left for on-coming traffic, the re-direction of pedestrian traffic will increase north bound pedestrians (ex. closures prevents one from using the east side of Bronson to avoid this intersection) which could lead to higher possibility of collision.

 

Overview:

Highway 417 Noise Barrier Retrofits between the O-Train and the Rideau Canal

http://queenswayexpansioneast.com/highway-417-noise-barrier-retrofits-between-the-o-train-and-the-rideau-canal/public-involvement/

  • A Public Information Centre (PIC) regarding the Highway 417 Noise Barrier Retrofits between the O-Train tracks and the Rideau Canal was held on Wednesday, January 20, 2016 to provide stakeholders with an opportunity to review the detail design, provide input, and discuss the project with members of the Project Team.
  • The above web link provides access to the display boards used at the PIC
  • Public Review of the Design and Construction Report (DCR) – Upon completion of the detail design, a DCR has been prepared and filed for a 30-day public review period.
  • The project involves the following components: Construction of new retrofit noise barriers at the following locations:
    • O-Train to Preston Street (south side of Highway 417);
    • Bronson Avenue to Lyon Street (north side of Highway 417);
    • Lyon Street to the Rideau Canal (south side of Highway 417);
    • Construction of related works….
    • Traffic management during construction…

Overall one can see the barriers to be used in use at Lees Avenue currently.  In the media one Councillor voiced concerns over the “clear” barriers to be used allowing visibility (over Preston Street for example) while another Councillor voiced support for their use.

Other items of interest:

2016 will see Hwy 417 resurfaced from Island Park to Nicholas.  Future bridge replacements: Preston, O-Train, Bronson, Booth, Rochester.  Initial thoughts shared re: staging for these bridge replacements was only speculative (ex. using the now vacated space east of Bronson on the southern border of HWY 417).