Minutes – Glebe Annex Community Association – 2015 Annual General Meeting

Glebe Annex Community Association

Annual General Meeting

Wednesday, 28 October 2015

Call to order and welcome

Glebe Annex Community Association (GACA) president, Sylvia Milne, called the meeting to order at 6:35pm. She welcomed all in attendance and thanked them for coming to the Annual General Meeting (AGM). Sylvia introduced the GACA Directors in attendance.

Approval of the agenda

Scott Blurton moved to approve the meeting’s agenda; this was seconded by Chris McCann. All present were in favour.

Approval of the minutes of the 2014 AGM

Peggy Kampouris moved to approve the minutes from the 2014 AGM; this was seconded by Chris McCann. All present were in favour.

Business arising from the 2014 minutes

There was no business arising from the 2014 AGM minutes.

Councillor’s report

Councillor David Chernushenko said he was pleased to “join this small but merry group.”

The tapering off of the surge in condo development is leaving the status of many properties in the Glebe Annex area in question. Currently, Summerhill Development is planning a purpose-built apartment building for students near Bronson and Carling. For the most part, he said, he was impressed with what was presented. He added that the response from the Dow’s Lake Community Association to the presentation was quite positive.

Councillor Chernushenko said he is in favour of the construction of more rental units in all neighbourhoods. “A lack of rentals leads to a lack of diversity,” he said.

In terms of other big projects, the Councillor mentioned the Bronson Avenue renewal project and the Queensway ramps. He said consultation on the former will begin in earnest this winter. The main objective is to look at ways to calm the traffic and make the street more liveable even as it continues to carry a lot of volume.

Finally, he added that he is willing to work with GACA on the Dalhousie South Park and other green spaces in the area. Green, recreation space is in short supply in the Annex, he said.

Maeve McMahon asked the Councillor about the story of an elderly woman who was charged by the city for not mowing her lawn. She asked if there is a role that community associations can play to help seniors and other vulnerable populations in the community.

Councillor Chernushenko said there is a program called Snow Angels that helps seniors with snow shovelling. There is a similar service for lawn mowing. He said he would be better about publicizing these available services. He added that the city has a 211 service that connects people in need with available social services. Again, the existence of this 211 service could be better communicated to the general public.

Responding to a question about the possible impact of the new federal government, the Councillor said that he is happy to see that the government has made a commitment to be more aggressive regarding combatting climate change. He said that MP McKenna has also made a commitment to work with the Councillor and the MPP to get the foot bridge built across the canal.

Responding to a question about the intersection at Carling and Bronson, the Councillor said that the last evaluation of that intersection was done in 2010. It is relatively simple to tweak the timing of the lights, he said, but any more significant change to the way the intersection is constructed requires a major infrastructure investment. As part of the Bronson Avenue renewal project, he said, it might be possible to look at an intersection redesign. One interesting option is called a pedestrian scramble. In terms of speeding on the street, the Councillor said he will look at what can be done; however, it ultimately comes down to the allocation of resources.

Speaking about bus routes west bound from Bronson to Preston, the Councillor said all bus routes are being reviewed as part of the LRT project. Many routes will change because the focus of transit in the city will change with the introduction of LRT.

Sylvia thanked Councillor Chernushenko for attending the meeting.

Scams against seniors – how to recognize them/protect yourself

Constable Matt Hunt introduced himself as the Community Police Officer for centretown and the Glebe. He explained that there are four Community Police Officers who work in the downtown area.

Constable Hunt said that many people do not understand when they should call 911. 911 is to be used in an emergency or when there is a crime in progress. He said he isn’t sure that he believes that crime is down in Ottawa; he thinks that reported crime is down. He said it is difficult to get the necessary resources into specific areas if crime isn’t accurately reported. He said his main message is to encourage people to call the police when they witness a crime or are the victim of a crime.

Constable Hunt turned the group’s attention to “The Little Black Book of Frauds”—a resource to help people protect themselves against scams, including those perpetrated on the phone, online and door-to-door. He urged people to contact the police if they have been the victim of fraud. That is the only way we can get an accurate picture of crime in Ottawa, he said.

Committee reports

President’s report

Sylvia Milne said that it was her pleasure to serve as GACA’s president and to work with the board to continue in carrying out the stated mission of the Association: to promote, foster and protect the interests of the community. The Association’s activities are aimed at building a more vibrant, liveable and safer community, to strengthen relationships within our neighbourhood, and to empower residents of our neighbourhood through community involvement.

The Association works in a variety of areas: parks and community beautification, planning and development, traffic, and safety.

Treasurer’s report

Chris McCann reported that Association revenue is generated through the sale of memberships and, occasionally, through neighbourhood activities that raise some funds; expenses are limited and include membership in FCA and payment to the Glebe Community Association. GACA closed the year with a balance of $336. The Association also started a contingency fund (currently at $500) to help lobby the city as required.

Membership Committee report

Brenda Quinlan told the group that membership is critical to the success of the Association. Buying a membership signals a person’s support of what the Association is trying to achieve. There are currently 91 memberships that are set to expire on December 31, 2015; an additional 9 new/renewed memberships will expire in April 2017. Brenda said that the annual membership drive will take place in the spring rather than the traditional fall season. Brenda urged everyone to contact her if they have suggestions to improve the membership process.

Parks/recreation/beautification Committee report

Sue Stefko said that this committee has worked to improve the safety in Dalhousie South Park by getting the city to lower the park sign so that children can no longer crawl under it. She added that the play equipment in this park is scheduled for renewal in 2017. She said the committee is lobbying the city to assign a designer to the park so that the renewal process can proceed with no delays.

Sue added that the committee is working with PWGSC to see if there is anything that can be done with the small slice of land that it owns on the west side of Bell St. South near Maclean Street. This currently vacant land could be used as a community garden or a dog run.

She urged people to call 311 or email the city to report garbage or graffiti in the neighbourhood.

Traffic/safety/security Committee report

Peggy Kampouris said that cut-through traffic remains an issue in our neighbourhood. Two traffic studies have been conducted (in 2005 and 2010); however, consensus could not be reached in the community on possible traffic calming measures. The Preston Street BIA has similar concerns about the need to cut through our neighbourhood, and it has proposed the construction of an additional Queensway on-ramp at Booth Street. Despite support from the surrounding community associations, the city did not agree to fund further development of this proposal. The Preston Street BIA has now decided to try to get this project included in the next Transportation Master Plan.

In terms of security, Peggy said the city has installed LED lights in various locations around the neighbourhood.

She echoed Constable Hunt, urging residents to report any incidents to the police.

Federation of Citizens’ Assemblies report

Scott Blurton told the group that the FCA is active in many areas of interest to GACA, including access to public spaces in winter, the city’s upcoming strategic plan, community mailboxes and the ambassador program (which provides a link for developers at City Hall).

Nomination and election of Directors for 2016

Sylvia thanked the current slate of Directors and acknowledged the Directors who are not running again in 2016.

The following is the current slate of nominations for the 2016 Directors:

  • Scott Blurton
  • Darlene Charron
  • Peggy Kampouris
  • Chris McCann
  • Maeve McMahon
  • Sylvia Milne
  • Ron Poirier
  • Brenda Quinlan

There were no additional nominations from the floor.

Marnie put forward a motion to accept the slate of candidates; it was seconded by Sue. All present were in favour.

Adjournment

Scott put forward a motion to adjourn the AGM; it was seconded by Peggy. All present were in favour.

Glebe Annex Community Association Board Meeting – May 18, 2016

Glebe Annex Community Association

Meeting of the Board of Directors

Wednesday, May 18, 2016

Present: Scott Blurton, Darlene Charron, Maeve McMahon, Sylvia Milne

1. Call to Order:  The meeting was called to order at 6:34 p.m.

2. Approval of the Agenda 

Amendments:

  • Add the draws for the gift certificates (which were in the “Cleaning the Capital” kit) to “Parks” section (Item #10)  (Darlene Charron)
  • Add “Henry Lane” issue to “Community Report” (Item # 5) (Maeve McMahon)

Motion to approve amended minutes: Sylvia

Seconded by: Darlene

3. Motion to approve minutes from April 20th, 2016

Sylvia Milne put forward a motion to approve the previous minutes.

This was seconded by. Maeve McMahon.

4. Business arising from the previous meeting

i) Henry Lane Lighting

Carrie mentioned at the last meeting that the lights would turn off on Thursday evenings. Maeve called City Hall and talked to Jill about the issue. Jill was very responsive and took all of the information. Two work crews showed up the next day. Unfortunately, the light is still not working at dusk but it does turn on at 11 p.m.

George St-Michael works with Jill at the Lighting Department. He was told that the light is still not working. Neither of the lights on Henry Lane is working.

Suggestion: Getting the Lane into a police report may help.

New community police officer is Dawn____________.

ii) Parks and Recreation

Still no word has been received on the empty lot across from 393, 391, 389 and 387 Bell Street South. Sue had been in contact with the MP. The land, originally owned by SNC Lavallin, (PWGSC) is now operated by Brownfield on a contract.

Results from Membership Survey regarding the lot (from Membership Drive Blitz) will be shared at the next meeting (June 15th).

iii) Traffic/Safety – 

To be discussed at June meeting when Peggy Kampouris will be there.

5. Community Report: Henry Lane Meeting

A meeting regarding Henry Lane concerns was held with a member of David Chernushenko’s office on Monday, May 16th.

Attendees: Peggy, Sylvia, Maeve, Carrie, and Justin Stratton, Assistant to Councillor David Chernushenko..

Justin mentioned that due to budget limitations, the city may not have funds for this project this year. No commitment by City Hall but it is under consideration.

However, every Lane should have a light standard.

Sylvia offered that one light may be appropriate for the time being and a marker at the other end.

It was noted when the group did their walk-about:

  • That on the Lane, there was a property owner who had extended his property into the Lane (between Bell and Lebreton) and as a result, there was no access from Henry Lane for cars.
  • The asphalt is in very rough shape (noted by city official).
  • Liability/Safety issue.
  • City should be plowing the Lane.
  • City official took down the address of the house owned by the late Mrs. Schnob.

Action: To be brought forward at next meeting.

6. Treasurer’s Report – 

Reported by Scott Blurton as Chris McCann is away

Motion: Emailed by Chris McCann to have a cheque written up to reimburse Brenda Quinlan for $42.45 for expenses incurred for supplies for the Membership Drive.

Seconded by: Darlene

Motion approved unanimously.

Action: Chris to write cheque when he returns.

FCA Cheque has not been sent.

Action: Scott will follow up with Lorne Cutler arrange drop-off.

7. Bike Rodeos – Reminder of details

Brenda has drafted a poster and David has printed and distributed the posters (including tacking the posters to telephone poles).

Saturday, June 4th: Bike rodeo for children ages 6 to 10 from 1 p.m. to 3 p.m.. Government of Canada parking lot on Lebreton Street (at Carling). Rain date: Sunday, June 5th from 10 to 12.

Free registration. Pre-registration required.

Action: Brenda put together an ad for posting on the G.A.C.A. website.

Darlene forwarded the ad to principal of St. Anthony School to advertise/promote the event.

Update: Principal advertised the event on the school’s Facebook page.

Thursday, June 9th: Bike rodeo for adults / Tran-Bike Commuters from 9:30 a.m. to 3:30 p.m. Maximum of 6 participants.

Includes theory, cycling skills and on-road comments. Free of charge but need to register. Registration on a first-come, first- served basis.

Registration can either be done by email or by phone to Brenda.

Rain date: Friday, June 10th

Action: Brenda drafted an email for Scott to forward to our database.

8. Planning and Development – 

Sylvia Milne reporting for Chris McCann

As of the last GCA Planning Committee meeting of May 10th, all of these proposals were on hold either with the developer, or the City:

  • 880-900 Bank Street (Beer Store/Mr. Muffler)

Sylvia and Scott attended the meeting. A lot of concern has been raised by residents. The GCA PC is waiting for revised documents from the City/developer prior to a formal 28 day public comment period. This proposal is reviewed in more detail on page 20 of the May 13, 2016 Glebe Report. No proposal submitted yet to city. Height of 8 stories, above zoning. See website by developer: http://canderel.com/current-projects/890-900-bank-street

  • 852 Bank Street (Beside “Booster Juice”, McHale’s Automotive). The GCA P.C. is waiting to hear from the City after having made several suggestions for revisions to the developer’s initial proposal to the City.
  • 667 Bank Street (at corner of Clemow, La Strada parking lot) This property is subject to Heritage Impact considerations and hence, the developer will submit a revised Heritage Impact statement and revised plans.
  • 774 Bronson – (“Textbook Suites”) The G.C.A. PC submitted comments to the City on this proposal and is now waiting for the developer to revise its proposal to the City
  • 770 Bronson – (Emilio Linda Automotive) The developer submitted their proposal to the City but has now put their application on hold.

9. Membership – Sylvia Milne reporting for Brenda Quinlan

 

Helpers for Membership Drive: Darlene, Sylvia, Scott, Carrie, Peggy, Doug Milne

During the blitz on Sunday, May 15th, Brenda sold four memberships, along with 3 renewals. Seven to eight surveys were filled out. Of all who answered the survey, not many cared about planning if they lived further away from Carling Avenue.

Darlene sold 4 renewals. Scott sold 2 new memberships.

Action: Continue to follow up on Memberships.

Sylvia raised the concern that we should stay involved in planning matters but she wonders how many resources we should still put into these matters when it does not seem that many people are reading The Glebe Report. This could be due to the fact that many do not receive it if they live west of Abbas’ Convenience store.

10. Parks – Darlene Charron

Cleaning The Capital“: Our annual spring cleanup on Saturday, May 7th was another success with 19 hardworking participants spending 1 to 2 hours picking up:

  • 20 Glad garbage bags of litter
  • 10 bags of leaves
  • 4 larger items

Darlene completed the Cleanup Report Form and called 311 to have everything picked up that Monday.

Thank You’s to: 

  • Doug Milne (Photographer)
  • Tim Horton’s on Bronson (Mitzi, the manager) for donating a box of Timbits and coffee)
  • Abbas’ Grocery Store for bottles of water
  • Our volunteers!

Draw Winners:

Amy Kagerer (Peloso’s Dry-cleaning gift certificate for $25)

Mike Murphy (“Cleaning the Capital” t-shirt)

Suggestion raised to perhaps rename the park so that the name is more recognizable in our community. Apparently, a lot of work is involved to do so.

11. FCA Update – Scott Blurton

Scott has not been able to attend the April and may FCA meetings. Scott will attend the next meeting (AGM) in June. Scott will contact Lorne Cutler to organize a drop-off of our $30 cheque to pay the G.A.C.A. annual membership fees.

12. Glebe Report – Doug Milne (our “Reporter’)

Doug again took care of our May submission for the June issue.  Doug will be including  photos at our “Cleaning the Capital” event from May 7th and the winners of our draws.

Action #1: Scott will update the G.A.C.A. website with a link to the Glebe Report.

Action #2:  Sylvia will look into the “Mature Neighbourhoods” designation raised by the “Dow’s Lake Community Association” in the last issue. This would change the way in which certain planning rules are applied to the neighbourhood.

13. Other Business – 

None.

14. Next Board Meeting: Wednesday, June 15th

15. Adjournment: 

Motion by Scott. Seconded by Sylvia. Approved by all.

The meeting ended at 8:10 p.m.

Glebe Annex Community Association Board Meeting – January 22, 2016

Glebe Annex Community Association

Meeting of the Board of Directors

 22 January 2016

Present: Scott Blurton, Brenda Quinlan, Maeve McMahon, Darlene Charron

Attending Other Land Development Meetings on G.A.C.A.’s behalf: Chris McCann and Ron Poirier

1. Call to Order:  The meeting was called to order at 6:40 p.m.

2. Welcome to All: 

Our new President, Scott Blurton, welcomed everyone to the first meeting of 2016.

3. Approval of the Agenda: Moved by Darlene. Seconded by Maeve.

4. Minutes from the November 18th meeting- 

Thank you to Peggy Kampouris (Co-secretary).

Minutes moved by Darlene. Seconded by Maeve.

5. Business Arising from the Last Meeting:

Application for Civic Funding

The application for 2016 had been submitted by our Past President, Sylvia Milne.

Unfortunately, our application for “Civic Funding” for an event in our park in 2016 was denied. Brenda presented the letter Sylvia had received from the City of Ottawa, to the board. The event needs to be tied into a long weekend.

Sixty-four applications were received totalling $157,000. The total amount available was $50,000.

Any future event in our park will have to come out of G.A.C.A. funds. We will still need a permit for any event.

In regards to storage of these types of letters from the City, it was proposed that some sort of binder be kept so that all of these letters can be filed by the names of committees. Darlene will set up a binder and use previous documents she had received from our past secretary, Lisa Furrie.

New Park Space from Federal Land

A response was received from Ken Slemko. Sue Stefko (our Parks’ Chair) had responded to this email inquiry. She has not heard back yet from the office of our new Ottawa Centre Member of Parliament, Catherine McKenna.

Action Item: Scott will follow up with the G.C.A. to make sure it is on the agenda and discussed at their next meeting on January 29th.

Henry Lane Concerns

1) The Absence/Malfunctioning of lights on Henry Street for several nights in a row in January. 

This matter was attended to by the city, subsequent to Maeve’s call.

2)  The Lack of Lighting on Henry Lane.

The initial concern was brought forward by longtime resident, Mrs. Schnobb, who passed away over Christmas. Maeve first called the city about it back in August.  The contact there said it was not city property, so not the city’s responsibility.  The person also said that there was no hydro pole there.  Maeve called the person back in the fall and mentioned there was a hydro pole (or at least what she thought was a hydro pole).  Then, when she called in January regarding the lack of/malfunctioning of lighting on Henry Street, she took the opportunity to again raise the Henry Lane lighting issue.  The voicemail received in response to that repeated that it was not city property.

Sue Stefko has obtained further information and has forwarded it to Peggy.

Action Item: Maeve will follow up with Peggy from Sue on this file. The urgency has lowered because Mrs. Schnobb, the person most concerned with this issue, has passed away. In the past, her son had put up the light. Neighbours are still interested in pursuing this matter.

Recommendation: Look into police incident reports for the area to support contention that lighting is needed.

Discussion of the threat from break-ins in the area. Residents are invited to report any

suspicious activity to the police.

Other Business

6. Treasurer’s Report 

Since Chris was attending another very important meeting on our behalf, we will be reviewing our balance at next month’s meeting. As of January 19th, there had been no changes. Full report next month.

Maeve mentioned that the owner of the Lieutenant’s Pump, John Couse, had donated $50 to G.A.C.A. A suggestion was to send a Thank You card to him.

Action Item: Brenda will take care of sending a GACA branded card with Scott’s signature.

7. Planning and Development: 

  • Demolition of 93, 99, 103 and 105 Norman Street

The City has received our comments regarding the demolition. This is the site of the Taggart development approved for that location. The OMB appeal by the Dalhousie Association begins the week of February 1st.

  • The Bronson Phase II

The meeting scheduled for last week, was canceled.

  • 770 Bronson Development

Chris McCann attended this meeting, representing the GACA Board. Some items to note which he forwarded to the Board:

The Community Consultation for the development proposal at 770 Bronson (formerly Emilio Lindia Enterprises, or auto repair garage at Bronson and Carling) included  the Glebe Community, Dows Lake and Glebe Annex and was hosted by 8 representatives of the developer, FOTENN,  TCUnited, JABER and the City.

 

The developer proposes a building of 85 rental units with 9′ ceilings and luxury amenities. The rental units would be a mix of 2 bedroom (800 sq ft), 1 bedroom (600 to 700 sq ft) and bachelor apartments plus 350 sq ft micro suites.  There would be balconies facing East, North and South.

 

There would be 3 levels of underground parking,  necessitating excavating and blasting to a depth of 45 metres.

 

The proposal asks the City for 3 variances from the zoning bylaw.  These variances are:

1)     changing the building height from 27.5 m (or 9 storeys) to 15 storeys  – a 67% increase in height over the regulation

2)     changing the provision for total parking – resident plus visitors – from 57 to 32 – a reduction of 44%

3)     changing the maximum floor space index from 3.15 to 5.34 – an increase of 70%

[Why does the City have development rules if developers are allowed to violate these rules?]

 

Entrance to the underground parking would be by turning right off Carling Ave and exit from the building would be by turning right onto Bronson Ave.  So if a resident wanted to leave the building and go downtown or go west of the center core they will cut through established residential neighbourhoods such as Dows Lake, the Glebe and Glebe Annex.

 

There is provision for a publicly accessible retail space on the second floor, perhaps a coffee shop but no attendant parking as it is assumed that all patrons, employees and trades people would commute via foot or bicycle.

 

Building would start in 2017 finishing in 2018.  The community consultation was well attended by vocal and polite residents.

 

Ryan Rutherford of TC United  613 986 2527 or 613 680 5582 or ryan.rutherford@tcunitedgroup.com  is open to dialogue.

  • Sound Barrier and Queensway

Ron Poirier is attending a meeting by the Ministry of Transportation regarding the sound barrier on the 417, running concurrently with this meeting.

He will report back to us at the next meeting.

  • Lebreton Development

Members are encouraged to watch the online webcast and participate in the online questionnaire regarding the proposals. Scott had expressed his interest but he will need to go to the GCA meeting that night. He will find someone to go. GACA will need to review the proposals before rendering its position.

8. Membership – Brenda Quinlan

Brenda reported that we are in a crisis. We are short of members and people on the board. She had a few suggestions to improve our situation:

1. Recruit people from the Lakelander:

Brenda will send Marni Crossley, President, an email.

The problem is that we don’t have anyone else from some of the other major

apartment buildings and condominiums. We need eleven canvassers for membership.

Brenda’s suggestion:  Send an email to our current members. We are not having success with our website. We need to review how we’re doing that. Brenda is looking to do a direct email to members.

2. Hold a “Canvassing Campaign” in May.

Scott will participate. We rejected PayPal as an option. We need canvassers. Scott will check with Abbas to sit outside in the springtime to sell memberships and be available to answer questions, like an “Outdoor Open House”.

Two options: Canvass over a month or canvass during a one-day blitz.

Action Items: This will be discussed further at the next meeting. Brenda and Chris can only vote by proxy for the next 2 months. She recommended sending an email by the end of March.

Darlene will look into getting the email membership list from Lisa. Scott will inquire into logins for the GACA website and Twitter.

Scott will write a letter entitled, “From the President” for the Glebe Report and for a mass email to members.

9. Ottawa 2017 Program

There is nothing new to report on Ottawa 2017 at this time. Details are available in Appendix A from the “Ottawa 2017 Presentation” in the November 18th minutes.

10. Bike Rodeo (Part of CanBike Program by Cycling Canada)

The “Bike Rodeo” is not under the “Ottawa 2017” initiative. Brenda has been in contact with the woman who can provide the funds for this initiative.

Action Item: Need for setting a date. Saturday May 28th or Saturday June 4th.

May 28th is the preference.

Weekday Event?  Whole afternoon workshop for adults. This would be great for the retired people who are available. Brenda suggested June 9th or 17th for an adult session.

11. Parks  

Sue Stefko has been keeping us in the loop by forwarding to Darlene all of the  emails from the G.P.C. Meetings (Minutes) and any new updates.

She attended the last Glebe Parks’ Committee on behalf of GACA in December. The committee had investigated the issue and concluded that the Dalhousie South Park did not fit the defined criteria for the “Pop-Up Parklet” initiative, due our park’s location. The pop-up parks idea is meant to go along busy streets, and turn them into temporary cafes or gathering spaces – not parks. The Parks committee figured it wasn’t a good match because we don’t have any busy commercial streets in our area. The “Pop-Up Parklet” is meant for something like Bank Street, for instance.

Fall Cleanup Update

Our group, thanks to Sue Stefko, won a draw prize for submitting its fall clean-up report. A draw will be held at our next board meeting for all those in our community who participated.

Spring 2016 Cleanup Campaign: Runs April 15th to May 15th.

G.A.C.A.’s date will be Saturday, May 7th with a rain date of Saturday, May 14th.

Darlene Charron will be assisting with coordination and will fill out our online application when the City of Ottawa’s “Spring Cleaning the Capital” website is up around March 15th.

She will also be attending the Tim Horton’s 2015 Cleaning the Capital Recognition Event on behalf of G.A.C.A., at Ottawa City Hall on Tuesday, January 26th.

12. FCA Report and the Glebe Report

Action Item: Scott will send a letter in point form to Doug Milne within two days. Doug has kindly offered to write up our news and developments for submission to the Glebe Report.

Suggestion: Post the latest news on a bulletin board at Abbas. Mention that residents will be soliciting help for canvassing. We encourage participation from our community.

13. Next Board Meeting: Wednesday, February 17th

Following Meetings: 

  • Wednesday, March 16th
  • Wednesday, April 20th
  • Wednesday, May 18th
  • Wednesday, June 15th

14. Adjournment at 8:15 p.m.

Moved by Brenda.  Seconded by Darlene.

Glebe Annex Community Association Board Meeting – November 18, 2015

Glebe Annex Community Association

Board Meeting

November 18, 2015

Present: Sylvia Milne, Peggy Kampouris, Sue Stefko, Scott Blurton, Ron Poirier, Brenda Quinlan, Chris McCann, Darlene Charron

Call to order and welcome

Sylvia called the meeting to order at 6:35pm and welcomed everyone in attendance.  Sylvia welcomed all returning Directors, and thanked all retiring Directors.

Approval of the agenda

The Board approved the agenda.

Approval of the minutes from the September 16, 2015 meeting

The minutes of the October 21 meeting were approved.

Business arising from the last meeting

Application for civic funding

Sylvia advised that as a follow-on for the application for civic funding, she did some research into the required insurance.  An original quote for $350.00 / year was obtained.  Sylvia subsequently spoke with Vaughn Guy, Treasurer of the Glebe Community Association, who advised that a one-time event-specific insurance can be obtained for $125.00.

Leadership Breakfast at City Hall

Sylvia attended a Leadership Breakfast at City Hall on earlier in the week.

A major focus of the meeting was an overview of the LRT construction, planned for implementation in mid-2015.  The various communities present had the opportunity to present their priorities for 2016.  Sylvia stressed the importance to the Board of remaining vocal and visible to the Councillor Chernushenko’s Office on GACA’s priorities and what we’re working on to ensure that they are considered when funding decisions are made.

We should provide a list of GACA priorities to Davis Chernushenko, responsible City departments as well as copying the Glebe Community Association.

Treasurer’s report

Chris provided a summary of GACA’s account activities in the last month.

Starting balance: $1,489.00

Seed money for reserve fund:-500.00

989.00

Cash from new/ renewed memberships: +120.00

Current Account Balance: $1,109.00

The Board confirmed the motion to deposit $200.00 as an annual contribution to the contingency fund, which will be deposited each November (and confirmed annually).  This would leave $909.00 of operating revenue.

It was noted that the 2016 membership drive is not yet complete, with a concerted effort planned for the spring of 2016.

Membership report

Brenda confirmed that the Board has agreed to hold off on the formal membership campaign until the spring of 2016.  A summary of 2016 memberships sold to date includes:

32 regular memberships

1 two-year corporate membership

Total membership revenue to date:  $420.00

Parks

Sue recently attended a workshop on Starting a Community Garden.  She provided a summary of what’s required.

A substantial amount of labour will be required from the community to start a community garden, including acquiring the land.

Sue did some research on the vacant lot on Bell St. South between Maclean St and Carling Avenue.  The lot is part of a six-part strategic land disposal, managed by Public Works Canada, which will see the land transferred to the Canada Lands Corporation for sale at market value.  This transfer is expected to be complete in February 2016.  Basic studies have been done on land contaminants and stability.

Next steps include requesting the support and intervention by Ottawa Centre MP Catherine McKenna on the community’s behalf to facilitate the transfer of the land to the City of Ottawa. Sue has drafted a motion for the Glebe Community Association to review at their next Board meeting.  This motion is attached to these minutes as Appendix B.

Action: Sue has requested that Board Directors review this motion and provide input to her no later than Tuesday, November 24.

Ottawa 2017 Program

Brenda attended a meeting at City Hall last week to hear about the plans for Canada’s 150th Birthday – the Ottawa 2017 Program.  The Program will include provisions for community events through an enhanced Civic Funding program.  In 2017, $200,000 will be available for Civic Funding projects (up to $,5000 per project or, if two communities join forces for an event, to a maximum of $10,000).  Community Associations and Not-for-Profit organizations are eligible to apply for funding.  Events must be around statutory holidays or long weekends.  The idea is to foster civic pride, celebrate communities, and inspire youth.  Festival in a Box is available to participants and businesses – it contains banners and balloons. Applications for projects are to be received by the summer of 2016.

Additional notes related to the Ottawa 2017 presentation are contained in Appendix A.

Action: Iain will create a poster to advertise the AGM and will put copies up around the neighbourhood.

Other business

Henry Lane Lighting

Sue has done further research on the title of the land in Henry Lane, between Bell St. and Lebreton St.  Our Community Safety Audit identified this lane as needing lighting.  An existing light and pole are situated near Henry St., and until recent years, was maintained by a nearby resident.  During a meeting with Councillor Chernushenko last year to review the recommendations from the Safety Audit, we were advised that the lane was not City property.  Sue has obtained further information from the Land Registry, and will forward it to Peggy for follow-up.

Action:  Sue to provide Peggy with documentation related to Henry Lane ownership for follow-up with Councillor Chernushenko’s office.

The next meet is scheduled for Wednesday, January 20, at 6:30pm.

 

Appendix A

Notes from Ottawa 2017 presentation at City Hall on November 12, 2015

  • Guy Laflamme is Executive Director Ottawa 2017 – co-chairs are Councillors John Cloutier and Mathieu Fleury
  • Part of Civic Events Funding Program.  Usual amount is 50K but 2017 will be 200k.  Individual events usually 3k max but in 2017 will be 5k max and 10k max if two or more groups combine efforts
  • Events must be around statutory holidays/long weekends – 12 mos of events in city
  • Foster civic pride, celebrate communities, Ottawa and Canada, inspire youth
  • Community Associations and Not-For-Profits eligible
  • Events to bring people from outside to different communities
  • Arts, culture and festival industry involved as well as BIAs in 2017 push
  • New Arts Court will open in 2017
  • 7-8m tourists annually increase by 1.75m – more than PanAm games in TO
  • Improve the perception of Ottawa – bring about new image
  • Festival in a Box available to participants and businesses – banners, balloons – paint the town
  • Funds come from city, province, federal and private business such as Ottawa Senators
  • City bidding for Junos, Heritage Hockey and Grey Cup
  • City has Nat’l Road Racing with Gatineau, Nat’l Video Game Awards (can help grow video game industry in Ottawa), Nat’l Whitewater Kayak Championships, Na’tl Track and Field Championships, CanAm All Star Game
  • 40 embassies in Ottawa to sponsor special events at Aberdeen Pavilion on their country’s national day
  • Picnic July 2nd on sod-covered Alexandria bridge
  • 150 maple trees to be planted in each Ward
  • Possible food festival ie meals for $20.17
  • Special 2017 component to festivals such as Winterlude, Tulip, Bluesfest, Jazz etc.
  • May re-try for Guinness World Book record (people on canal)
  • Application for funds in summer 2016, selection fall 2016
  • Other programs may be available through Department of Canadian Heritage
  • Lots of excitement in room

Appendix B

Bell Street Motion:

WHEREAS a small triangle of gravelled, vacant land on Bell St South between MacLean St. and Carling Ave., which is soon to be transferred to Canada Lands Corporation, would be a significant addition to the limited available greenspace in the Glebe Annex, were it to be available for such use; and

WHEREAS

the tiny Dalhousie South Park at 343 Bell St. South is the only other publicly available greenspace available in this community; and

WHEREAS

urban greenspace is beneficial to both the community and the environment; and

WHEREAS

This low income, high density neighbourhood can use this land to great benefit by exploring options such as growing food in a community garden on this site; and

WHEREAS

This outcopping of land has little commercial value due to its small, irregular size and precarious position on the edge of a cliff,

THEREFORE BE IT RESOLVED

That the Glebe Community Association requests that the new Ottawa Centre Member of Parliament Catherine McKenna intervene on her constituency’s behalf in order to facilitate the transfer of this parcel of land from Canada Land Corporation to the City of Ottawa for the creation of much-needed community greenspace.