Glebe Annex Community Association Meeting of the Board of Directors – 20 March 2013

Present: Chris McCann, Gina Clark, Peggy Kampouris, Mary McIninch, Iain Wood, Susan Harris, Sue Stefko, David Perkins, Melanie Cave, Sylvia Milne, Lisa Furrie, Darlene Charron

The meeting was called to order at 7:05 pm.

Welcome

Sylvia Milne welcomed those in attendance to the first official meeting of the Glebe Annex Community Association Board of Directors. She informed the group that Helen Smith had to withdraw from the Board because of prior commitments.

Nominations and Votes for Board of Director Positions

The following positions on the Board of Directors have to be filled: President, Vice-President, Secretary and Treasurer.

Lisa Furrie called for nominations for President. Susan Harris nominated Sylvia Milne; the nomination was seconded by Mary McIninch. The motion was carried.

Sylvia called for nominations/volunteers for Vice-President. Sylvia nominated Chris McCann; the nomination was seconded by Iain Wood. The motion was carried.

Sylvia called for nominations/volunteers for Secretary. Lisa Furrie volunteered to fill this position and the motion was carried.

Sylvia Milne called for nominations/volunteers for Treasurer. Peggy Kampouris nominated Mary McIninch; however, Mary said that she did not want to sit on the Executive at this point in time. Iain Wood read the duties of the Treasurer as per the Association’s proposed Constitution. When no one came forward to fill the position, Iain asked if the Board could defer filling this position. Mary suggested that, in the interim, the Association could open a bank account.

Decision: The Board will defer filling the position of Treasurer.

Constitution: Review and Ratify

Iain told the group that he had prepared and circulated the draft Constitution for comments. The draft is fairly comprehensive, he said, particularly in terms of the Association’s finances. In general, it gives the Association a solid framework with which to move forward in the long term.

Sue Stefko moved that the Board accept the Constitution as circulated; Peggy seconded the motion. The draft was signed by the Executive and witnessed by Iain.

Action: Iain will provide David Perkins with a copy of the Constitution so that David can post it on the Association’s website.

Community Update: FCA

Sylvia explained that the Glebe Annex Community Association is now an official member of the Federation of Citizens’ Associations (FCA). At its monthly meetings, the FCA brings together representatives from community associations from across the region to discuss common issues and share solutions. The FCA asks that two representatives from each community association attend the meetings. It does not always have to be the same two representatives. Peggy said that she might be interested in attending some of the meetings.

Action: Sylvia will circulate information about the FCA to the Board.

Committees

Sylvia presented the Board with a list of possible committees. She explained that, generally, a member of the Board takes on the role of Chair of a committee. She asked if anyone was interested in chairing any of the committees. The following people expressed interest, as follows:

  • Membership: Susan Harris, Gina, Darlene Charron
  • Planning and Development: all Directors
  • Communication: David Perkins, Iain Wood, Lisa Furrie
  • Traffic/Security/Transit: Peggy Kampouris (with a focus on security)
  • Parks/Green Space/Beautification/Recreation: Sue Stefko (with a focus on parks)
  • Social: Gina

Peggy said that she sees a lot of connections between the various committees. For instance, the Association email list could be used to send out crime statistics to those who are interested or to advertise free home security evaluations.

Action: Lisa Furrie will include a notice in the email to the general memberships that will accompany the minutes that we are looking for volunteers for the various committees. Lisa will also include a notice in the email that Sue, on behalf of the Bytowne Urban Gardens, asked that anyone who is interested in having a food garden plot in Glebe Memorial Park contact her directly at suestefko@hotmail.com.

Community Update: Planning Committee

Sylvia told the group about the results of recent meetings with the developer for 265 Carling (Taggart). While issues related to height and density were not on the table, discussions were held around the proposed sites of the entrances/exits and lobby. No final decisions have been made on these issues. She told the group that a final meeting with the developer, city planner and David Chernushenko was scheduled for Friday 22 March in advance of the Tuesday 26 March Planning Committee meeting.

Sylvia said that part of the plan for that Friday meeting was to question the due diligence on the part of the city planner.

The Board discussed the fact that the entire city planning process is broken. Sylvia said that the city is holding a series of meetings on public participation. She urged the Board members to register to attend one of those meetings.

Action: Lisa will send a short email to the Association general membership urging them to write to all City Councillors detailing their concerns about the proposed development. The email will also inform members that they have to register in advance if they want to speak at the 26 March Planning Committee meeting.

Sylvia read the group two letters that she has written and that she will send to all City Councillors following her meeting at City Hall on Friday. She will also send the letter to a number of reporters who have been reporting on this and other proposed developments.

Iain said that he will be speaking at the Planning Committee meeting on the 26th. While he will make it clear that he is pro-intensification, he said he will vent about the fact that our area is not zoned for this level of intensification. Sylvia said that Robert Bell is going to speak at the meeting about the fact that the planning process is broken. Sylvia said that she is also going to speak at the meeting. Peggy Kampouris said that she is not able to attend the meeting but would be willing to draft a presentation about traffic issues as a result of the proposal if someone else would be willing to present it that the meeting.

New Business

None.

Next Meeting

The next meeting is scheduled for 1 May at 7 pm. The location will be determined.

Adjournment

The meeting was adjourned at 8:45 pm.

Minutes of the Meeting of the Glebe Annex Community Association – Wednesday 6 February 2013

Welcome and Introductions

Chair, Doug Milne, called the meeting to order at 7:05 pm.

Sylvia Milne welcomed everyone to the first official meeting of the newly formed, as-yet-to-be-named Community Association. “After tonight,” Sylvia said, we will have an official, collective voice at City Hall.”

She called upon a few participants to introduce themselves and to speak briefly about why they got involved with the Community Association.

Sue Stefko said her initial involvement in community activities came via a study about park space. She said she hoped she could find other people who are interested in improving the limited park space available in the area. She added that it will be important to ensure that there is park space included in any plans to redevelop the Booth Street complex.

Peggy Kampouris told the group about the Dalhousie South traffic study that was completed a number of years ago. She said that it was difficult to contribute fully to that study without an official Community Association. Increased development in our area will result in increased traffic issues.

Mary McIninch said she has no objections to infill or intensification per se; however, she does have objections to poor plans and style.

Iain Wood told the group that he had drafted a constitution for the Community Association. Going forward, decisions will have to be made regarding a number of issues, including membership fees (he proposed a $10 voluntary membership fee for the first year) and the scheduling of the Annual General Meeting (AGM).

David Perkins said that, like Peggy, he feels that traffic is a big issue in the area. He said he will be spearheading the development of an Association website.

Both Chris McCann and Brenda Quinlan said they were concerned about the proposed development in the community and the potential impact on traffic and parking. Brenda added that she was pleased that the Association had been formed because it offered a way for neighbours to meet and work together.

Lisa Furrie said she is raising a young daughter in the area and wants to do everything she can to make it as livable and safe as possible. The Association will give the community a strong voice in deciding how our neighbourhood changes going forward.

Councillor David Chernushenko

David Chernushenko told the group that they had surpassed his most optimistic expectations regarding both the quantity and quality of the people assembled and their interest and commitment. Ultimately, he said, this type of Association is about finding out how neighbours can work together to find common ground to improve their community. He said that the Association’s focus should be on determining a vision of where the community wants to go in the future, not just on intervening to stop proposals. The latter can be easily dismissed as a NIMBY attitude.

“This is a moment of big changes in the city,” Councillor Chernushenko said, with the launch of the proposed plan for the city (“Livable Ottawa 2031”). He told the group that this document underscores a shift in thinking on the part of the city, one that acknowledges that city growth is not about sprawling outwards, but rather about filling in gaps and building up. That is not necessarily a bad thing if the city develops and enforces rules to ensure that there are benefits (e.g. green space, improved transportation) accrued from the intensification.

Turning his attention to Bronson Avenue, Councillor Chernushenko stated that while Bronson will have to continue to carry a large volume of traffic, it does not have to do this as a high-speed and sterile corridor. Bronson should ultimately become an avenue where people would want to walk and establish businesses.

Councillor Chernushenko told the group that he would not be supporting the Taggart development proposal at the upcoming planning committee meeting. He read the statement that he will make at the meeting. His is only one voice, he said. Strength will come from working together. He said that he looks forward to working with the Community Association on this and many other issues.

Member of Provincial Parliament for Ottawa Centre, Yasir Naqvi

MPP Yasir Naqvi said that he works closely with Councillor Chernushenko’s office on behalf of the area. While the province is a bit removed from the day-to-day issues at the city level, there are ways that he can work with Associations to make a difference at the community level. He said that he and his office are at the Association’s disposal to offer information and other resources.

Naming the Community Association

Sue Stefko went through the list of potential names for the Community Association. These were the names that initially came to mind, she said. They are as follows:

  • Dalhousie South: this was the traditional name for our neighbourhood when it was still part of the Dalhousie Ward
  • Glebe Annex: an invention of real estate agents, this is the name that is most commonly used when referring to our neighbourhood
  • Glebe West: similar to Glebe Annex
  • The Annex: this refers to the fact that we are near to many neighbourhoods but that we are unique

A participant suggested Carling/Bronson Community Association as another possible name.

Ballots were distributed and collected at the end of the meeting. Once the ballots were counted, the Association became known as the Glebe Annex Community Association.

Electing Association Board Members

Doug Milne told the group that, ideally, there would be between 12 and 15 people on the Community Association Board. Sylvia Milne added that there would be 4 people on the Executive; the others would be sub-committee chairs and/or street representatives.

The following individuals volunteered to be part of the Community Association Board of Directors:

  • Sylvia Milne
  • Peggy Kampouris
  • Chris McCann
  • Brenda Quinlan
  • Sue Stefko
  • Mary McIninch
  • Lisa Furrie
  • David Perkins
  • Iain Wood
  • Helen Smith
  • Susan Harris
  • Darlene Charron
  • Gina Clark
  • Melanie Cave
  • Therese Crandall

A motion was put forward that these individuals would make up the first Board of Directors for the Community Association. This motion was seconded and carried.

Update on Proposed Development

Robert Bell told the group about the work that he has done regarding development issues in the Dow’s Lake area. He mentioned that he has worked closely with Councillor Chernushenko and added that the Councillor is very strong and unafraid to say what he believes to be right. Bell’s initial work was with the Samcon development proposal. Once a compromise was found for that development, the Taggart development was proposed for the corner of Carling and Bronson. He said that initial meetings with Taggart representatives were frustrating. Their proposal is for an 18-storey building and 4-storey townhomes. The site is zoned for 9 and 4 storeys. Robert said that he does not know what recommendation the city will put forward at the upcoming Planning Committee meeting; however, he was heartened by the Committee Chair’s initial negative reaction to the plan. The city’s recommendation regarding this development proposal will be available one week prior to the Planning Committee meeting (26 February). Robert proposed that the Association Board of Directors meet once the recommendation is released to come up with a plan for how best to respond at the Planning Committee meeting.

Responding to a question about how Taggart can propose a development that is so far removed from the official zoning for the site, Robert said that developers are free to propose anything they want. However, it is up to the city to consider those proposals within the existing rules. He added that the zoning for this particular property is current.

To be most effective at the Planning Committee meeting, Robert suggested that different individuals speak about their objections to the proposal from a number of different perspectives.

He added that if the city were to accept the development proposal, the community could request an independent review of the proposal. The city would pay for this review.

Wrap-up

Sylvia thanked everyone for attending the meeting and for their continued interest in the Community Association.

The meeting was adjourned at 8:25 pm.