GACA Board Meeting – March 13, 2024

Minutes
Glebe Annex Community Association (GACA)
Board Meeting – Wednesday, March 13, 2024, 7 p.m.
Present: Carrie Bolton, Laurent Carbonneau, David Perkins, Sue Stefko, Scott Templeton, Jonathan McLeod (Office of Councillor, Capital Ward)

1. Call to Order and Approval of Agenda – Laurent

Laurent called the meeting to order at 7:06 p.m. The agenda for the meeting was approved without objection.

2. Approval of the Minutes from February 14th – Laurent

No amendments or corrections to the minutes were raised. The minutes were approved as presented.

3. Business Arising from the Meeting of February 14th – Laurent

Laurent opened the floor for any business arising from the minutes of the last meeting. No points were raised.

4. General discussion

Laurent opened the floor for general discussion.
  • Laurent mentioned an impending discussion with the Dow’s Lake Residents’ Association regarding an illumination issue concerning a new development.
  • Laurent announced that he could not run for board president next year due to other obligations.
Annual General Meeting (AGM) Planning
  • There was a brief discussion about the AGM and the importance of starting to plan for it, including setting a tentative date and considering inviting guest speakers.
  • The importance of confirming the AGM date with the councillor’s office was highlighted to ensure alignment with their schedule.
  • There was a discussion about soliciting interest in board membership for the next year, with a focus on filling the soon-to-be-vacant president position and other executive roles.
For action
  • David was tasked with sending an email to the board regarding the AGM planning and tentative dates and guest speakers.

5. Councillor’s update – Jonathan

Fossil Fuels Advertising
  • The city is reviewing advertising by fossil fuel advocacy groups on city facilities and buses. Concerns have been raised about groups promoting increased fossil fuel use under the guise of environmentalism. The city council is considering a motion to restrict such advertising practices. The initiative aligns with the city’s environmental goals and policies of reaching net zero carbon emissions.
Booth Street Complex
  • A deal that had been in the works for this development fell through during the due diligence process. The Canadian Lands Company (CLC) is now reviewing its disposal process for this land, and it is still being determined when a new development opportunity might arise.
Ottawa Light Rail Stage 2
  • Testing and commissioning for Stage 2 of the Light Rail Transit (LRT) are ongoing, with vehicle testing currently happening in Switzerland. The city expects to complete testing in the next three months and to start operations possibly by the end of the year.
Civic Events Funding Program
  • Local community groups can apply for funding to deliver family-friendly events through the Civic Events Funding Program. The program emphasizes events that promote community integration, especially among marginalized populations. The maximum funding available is $3,000, with a total envelope of $50,000. Applications are due soon, and decisions will be made by mid-April.
  • Laurent expressed interest in looking further into this opportunity for community events like the party in the park and the Halloween event.
  • Sue provided background on a successful application GACA submitted in the past for a similar grant and offered to share this information to assist with a new application. The previous proposal was for a park party in 2020, which could not be held due to COVID-19 restrictions.
  • Timelines:
    • Applications opened March 6.
    • Deadline for submission of applications on March 28.
    • Applicants are advised of results on April 18.
For action
  • Laurent to explore the Civic Events Funding Program application opportunities for community events, including the party in the park and Halloween event.

6. Spring Cleaning the Capital – Sue

  • The proposed date for the event is May 4th, a Saturday, with a rain date of the following day, May 5th. The event will start at 10 a.m.
  • The group discussed the importance of encouraging community members to participate in the cleanup, even if they cannot make it on the designated date. This includes promoting self-organized cleanups in their areas to foster community spirit and participation.
  • The group agreed to align the cleanup event with the efforts organized by the Glebe Community Association, which has proposed the same date for their cleanup events across different parks.
For action
  • David: Responsible for postering in usual spots to promote the event, and coffee drop-off at the park.
  • Carrie: Will be the point person at the park on the day of the event.

7. Adjournment.

The meeting was adjourned at 7:36.